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The Best Booking Systems for Children’s Activity Providers

Published on 2nd August 2021 by Tessa Robinson

Club Hub is not a booking system. We advertise kids activities across the UK then providers are able to add their own booking link for parents to book onto. Therefore we do get asked “What are the best booking systems for children’s activity providers?” so here is our list of suppliers that we thoroughly recommend.

FranScape – Did you know over 90% of visitors to kids’ activities websites are from a Smartphone?

The Best Booking Systems for Children's Activity ProvidersMost people think their website and booking system works a treat on a phone, sadly, that is often not the reality. This is where FranScape can help.

FranScape uses cutting edge technology to prepare your business for the digital revolution without the big investment.

We use amazing tech to digitally transform your business off the shelf:

  • Allow your customers to book in 60 seconds using a smartphone
  • Provide a My Account area to reduce tiresome admin
  • Give you incredible data to help grow your business
  • Take control of DBS / Safeguarding requirements
  • A fully Branded Solution with full Support included: your customers will have no idea we are your secret weapon!

All of this and more from just £10 per month. No upfront fees and no charges for onboarding.

Our friendly team help great businesses just like yours process close to 100,000 payments every month. We cater for all clients, some at the start of their business journey right through to multi-million-pound industry veterans.

If you are reflecting on how to take your business forward from a digital perspective, reach out to our friendly team. We just love what the right technology can do for a brand. Even if we are not the right fit for you, we would be more than happy to point you in the right direction.

We’re told that FranScape is one of the most exciting kids’ activity suppliers in the UK. Even though we were founded during the pandemic, we have already won the 2021 UK Business Awards for Best New Business.

Get in touch and say hello, we would love to hear from you


Custom Booking System with Dorset Tech

The Best Booking Systems for Children's Activity ProvidersIt can be tricky to make your business fit with the process that one of the popular booking systems use. Monthly fees can add up and often their idea of “integration” with your website is an ugly iframe that can’t even be styled to match your site! An alternative is to have your own booking system!

Sure a fully custom booking system with custom mobile app will set you back thousands, but it doesn’t normally have to be like that. For most clubs, an off-the-shelf booking plugin can be customised to fit your business in a few days work. It becomes part of your website’s code meaning customer logins can be used for other parts of the site (merch stores, etc). It’ll be truly mobile friendly (unlike those pesky iframes) and of course tailored to YOUR business processes. If your site is built on an open source platform (WordPress, Joomla, Magento, etc) then us developers can literally do anything you want.

To discuss having your own custom booking system, a custom website, or even mobile app, contact the Dorset Tech team on [email protected] or visit

Book That In

The Best Booking Systems for Children's Activity ProvidersBuilt with children’s classes in mind, Book That In is an advanced, but surprisingly affordable, booking system for businesses that need to take bookings and payments for any kind of classes, events, appointments or subscriptions.

Easy to style to your branding, you don’t need a website to use Book That In, but if you have one, the smart booking widget integrates seamlessly (and easily), meaning your customers don’t need to leave your site to make their booking. It’s a smooth and simple booking process, making for happy customers.

There are no monthly fees to use Book That In – their low and simple commission model of just 1.5% per booking makes it one of the most affordable systems on the market, and yet there is no compromise on the functionality available.

With widely-acclaimed customer support, Book That In’s features include: Automated and ad hoc emails, Class Registers, Free and Paid Trials, Waiting Lists, Discount Codes, Transfers, Cancellations, Refunds, Auto Re-enrolment, Subscriptions, Reports, Exports and much more.

Unlike other systems, there are no limits to the number of bookings, venues, classes or teachers on your account, so there are no surprise costs as your business grows.

Book That In is perfect for franchises too – giving customers a consistent booking experience across the whole franchise network. Franchisors get a central point of access to their franchisee’s accounts, with franchisor reports to help them keep a good handle on their numbers.

All Book That In businesses also get free and automatic advertising on the Toddle About website, one of the most popular sites in the UK for finding activities for 0-5s. So choosing Book That In also brings in new customers!

Book That In is an approved partner of ICAP (Institute of Children’s Activity Providers).

Learn more and book a free demo at

ThinkSmart Software’s top tips for online booking & class management systems

While lots of children’s activity providers have previously relied largely on manual methods to help them manage their business, the constant changes in regulations and class safety we all need to deal with these days means this is simply no longer a sustainable way of functioning for most class providers.

What’s more, having good systems and processes in place will free up more of your time so you can focus on other things – like teaching, and growing your business!

But with several different systems to choose from, what should you be looking for when you’re trying to decide which one is right for you?

Key things to consider include a system that will help you:

  • maintain accurate information for your classes and customers
  • contact groups of customers easily in an emergency
  • let your customers sign and return your terms & conditions digitally
  • manage your class size limits
  • easily keep your customers updated with all your current class information
  • take online payments
  • deal with Test & Trace requirements

All wrapped up in an easy-to-use interface that’s intuitive for both you and your customers.

Cost is obviously a factor, too. But pricing structures vary, so make sure you know exactly what you’ll be charged for, and always check for things like set-up fees, hidden costs, or lock-in contracts.

ThinkSmart Software has been helping class-based business owners just like you get precious time back in their busy lives for more than 10 years, and today, 2,500 businesses around the world are using a ThinkSmart Software package.

To start your FREE 14-day trial, just click here – and if you’re a Club Hub member, we’ll give you your first month’s subscription for FREE, too!

Find out more at 

PARTY PRO MANAGER – How a party booking system can help you grow!

Most Children’s Activity Providers fall into two categories:

  1. Those that run mostly Clubs & Classes with a side-order of parties

  2. Children’s Entertainers, where parties are the main event

For the second group, having an end-to-end system built specifically for party providers that handles booking, planning, billing, and even staff scheduling is a no brainer!  It helps you book more gigs, while doing WAY less admin work.  

This is exactly what Party Pro Manager (PPM) provides!

But, what about group #1?  Those where parties only account for 10-25% of their business.

Here are some reasons, even those who do fewer parties, should have a party-specific system:

  • Parties are a great way to promote your main services (while also earning a few extra quid!)  Are you missing out on this opportunity?

  • Booking parties shouldn’t be more labour intensive than your main services

  • Slow response and processing times may be losing you party gigs

  • Party booking processes that are prone to human error (and tedious for your clients) may be hurting your overall reputation

Having an end-to-end party-booking system, like Party Pro Manager, solves all of these challenges, and more!

To date, we’ve proudly processed over 47,000 events and £5,686,000 in billable gigs, with over 4,200 party entertainers using the platform.  

Not only is Party Pro Manager a proud partner of the Institute of Children’s Activity Providers (ICAP), we’re also a lot more than ‘just a software company’.  

In fact, our sister branch – Party Business Growth Solutions – exists with one sole mission, to help Children’s Activity Providers grow their party businesses as rapidly as possible.  We do this by providing free resources, training, and networking opportunities.

Our team has over 20 years experience in the children’s entertainment industry, which is why we’ve built the ONLY booking and event planning system out there that’s specifically designed for children’s entertainment businesses like yours.

If you’re looking for a booking system for your party business, or simply want to connect to brainstorm ways to GROW your party business, we’d love to chat!

Connect with us at:  or  [email protected]

We hope you enjoyed reading all about “The Best Booking Systems for Children’s Activity Providers” please do take a look at our members page –

Category: Club Hub Member

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