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Kids 1st: Automate admin for your club & childcare business
Struggling with clunky admin systems, last-minute bookings, or unpaid invoices? You’re not alone. But there is a better way – and 2,000+ UK schools and clubs are already using it.
Simply looking for a guide to reducing admin time in club management? Here you go.
What if your admin platform ran your club for you?
Running a holiday club or wraparound care business is rewarding – but let’s face it, it’s also relentlessly admin-heavy. From managing bookings and payments to chasing invoices and sorting registers, you didn’t start this business to drown in spreadsheets.
Whether you’re a huge or small business owner wondering how to run a childcare business sustainably – or you’re scaling fast and need smarter systems – here’s the good news:
MagicBooking is the all-in-one admin, booking and payment software purpose-built for UK childcare providers. Get your zero-cost, zero-obligation, custom tour of our admin automation booking platform!
Why the smartest club owners are switching to MagicBooking
MagicBooking isn’t just a booking system. It’s your back-office dream team – on autopilot.
Here’s what it does (so you don’t have to):
- Automates 4-5 hours of admin per business day! (1,224+ hours of admin per year)
Our users report saving the equivalent of 4–5 staff members’ worth of time annually – with automated registers, invoices, credit notes, and instant high level reports. Get your working hours back to focus on what matters!
- Increases cash flow by 73%
Yes, you read that right. Clubs say MagicBooking has positively impacted their cash flow by 73% – because late payments and manual reconciliations become a thing of the past.
- Parents love it (so they book more)
93% of clubs say the payment platform improves parent access and experience. That’s because they can book, cancel, and pay in seconds – anytime, on any device.
Book a free demo and see how our admin platform saves you hours every week.
Real club results: What our users say
Say yes to smart finances & stronger communication
“MagicBooking has provided great support for our business, and it has eliminated the manual way we used to operate. The club booking system has widened our scope so we can contact parents collectively as well as monitor our finances more closely.”
– YMCA St Paul’s Group
Say yes to more revenue & less admin hassle
“We have seen an increase in revenue at our provision, partnered with a reduction in hours spent organising everything. Parents are delighted with the system as it allows them to book, amend and cancel their bookings at ease.”
– Inspired Learning Group
Say yes to excellent customer services & support
“Nothing is too much trouble for Joe […] Joe has been amazing and he always responds to us, answers everything we need and supports us well.”
– St Andrew’s CE Primary School Oswaldtwistle
Say yes to less paperwork, more focus on the children
“Our service has developed significantly since the introduction of the MagicBooking online booking system, by freeing us from endless paperwork and therefore allowing us to focus on providing the best care for the children, safe in the knowledge that we always have the most up-to-date information from the parents.”
– Energy Kidz
See why 2,000+ business owners trust our booking platform to scale their services – Get a free tour of the system.
Features Built for Club Owners
We’ve designed this admin platform specifically for UK club settings, from childcare & wraparound to sports clubs and activity clubs.
Whether you’re running sports camps, creative clubs, breakfast and after-school care, or weekend academies, you’ll love how these tools save time and headaches. Check out our wide range of features!
Admin system automation
- One-click attendance registers
- Auto-generated invoices & credit notes & financial reports
- Instant parent reminders
- Streamline communications (SMS, email, & built-in notifications)
- Paperless admissions & stored child profiles with notes for allergies, injuries, and SEND
Booking & payment software
- Sibling bookings & group discounts
- Support Tax-Free Childcare payments (HMRC & private)
- Pre-payment plans & auto-reconciliations
Business growth tools
- Loyalty tracking & referral schemes
- Custom promotions during quiet seasons
- Automated financial and occupancy reports
- Parent feedback triggers & rebooking nudges
- All the tools for making a fast, accurate business plan
- Customisable session descriptions e.g. This activity is led by fully DBS-checked staff
- Built-in reports that support your market research
MagicBooking doesn’t just manage admin. It grows your childcare business – helping you increase revenue, improve parent retention, and cut operating costs at the same time.
Ready to explore? Discover the booking system built specifically for UK childcare providers. Schedule appointments to see our booking system in action.
Starting a childcare business in the UK? Start smart.
Launching a new wraparound care or holiday club? Don’t waste time trialling tools that aren’t built for childcare providers. MagicBooking’s admin software scales with you from day one – helping you:
- Simplify your administration tasks from the start
- Accept every major payment type
- Comply with legal requirements, Ofsted and GDPR instantly
- Market and grow with zero extra effort
- Online payments with instant payment processing
Psst! We even have open banking on the way to make accepting payments easier than ever.
Running an activity club or wraparound care setting? Automate your admin today – Start with a free demo.
Don’t let admin hold you back from childcare business growth
Whether you’re starting out or scaling up, MagicBooking is the admin platform, booking software, and payment system that helps childcare providers succeed.
You’ve already built an amazing kids club. We’ll help you take it further – without the chaos.
Ready to run your club with less stress and more success?
- Get your free personalised demo
- See why 92% of users praise our booking system for outshining their last!
- Join 2,000+ thriving clubs across the UK
Start your childcare business smart – with the only admin software made for growth.
You can view our pricing for clubs owners here.
Currently, we are running a SPECIAL OFFER. So, please reach out to our friendly team to find out if this is still valid. Spoiler alert – It includes the word “FREE”.
Book a free demo now here or simply scan the QR code below!
Unsure? Leave an enquiry on our contact form and one of our lovely team members will get back to you. You can also add us on social media -> Facebook / Instagram / LinkedIn.
Frequently Asked Questions (FAQs)
What is MagicBooking?
MagicBooking is an all-in-one booking, communication, and payment system. It automates admin tasks, including the management and organisation of all types of bookings and payments from one dashboard.
Who uses MagicBooking?
MagicBooking is perfect for clubs, schools, Multi-Academy Trusts, educational institutions, local authorities, governing bodies, and all childcare providers – big or small, public or private. No matter your size or structure, MagicBooking streamlines your operations.
We offer a wide range of tailored features to best serve our clients, from small independent business owners to Multi-Academy Trusts with 10 locations at once.
Currently, 2000+ settings in the United Kingdom are using MagicBooking.
You can join the hundreds of schools and clubs that are using MagicBooking to reduce their administrative workload, save costs, and scale up in an easy way. *MagicBooking is GDPR-compliant and Ofsted/Care Inspectorate/Estyn/The Education and Training Inspectorate (ETI) certified, so it is a secure and useful option for schools looking to maintain or improve their standards.
What can MagicBooking do?
MagicBooking automates booking and payment management for clubs, schools, Multi- Academy Trusts, educational institutions, local authorities, governing bodies, and other childcare providers, simplifying your operations. It can:
- Automate bookings, payments, and reminders to reduce admin workload.
- Manage registers and attendance digitally, reducing admin work.
- Streamline payments, including instalments, online card, and Tax-Free Childcare.
- Simplify online parent bookings and payments and provide seamless checkin/ outs.
- Provide custom-branded portals aligned with your school’s identity.
- Manage multiple services, such as activities, clubs, trips and wraparound care all in one place.
- Offer real-time updates on availability, transactions, tracking, and detailed reports.
- Offer GDPR-compliant, secure storage for child safety data (e.g., allergies, medical needs).
- Tailor booking settings for flexibility (e.g., ad-hoc or block bookings) and set customisable discounts if you choose to.
- Reduce debt levels by setting payment thresholds, blocking bookings for overdue accounts, and automating reminders.
- Improve parent communication with group emails and SMS notifications.
- Scale effortlessly as your business or school grows its bookings and services.
And much more!
Where can I see all of MagicBooking’s FAQs?